Ortron, Inc. has released "You Can Automate Repetitive File Management Suite" for ordinary Windows users to automate routine, repetitive file compression (zip files) in Windows XP, Vista, Win7. The Suite includes zip file automation to add, or update, files and folders to a compressed archive with optional encryption via a repeatable job. The job can be created by recording zip file additions in Windows Explorer. The recorded job is replayed by clicking a desktop icon, selecting the job name in Suite's job Launcher or scheduling the job in the Windows Task Scheduler.
Users can automate critical backups or file synchronization to their own server or the cloud. For example, Dropbox, the popular cloud file backup and synchronization site, uploads all files within the Dropbox folders. Unless the Dropbox folder is the primary location of the files the files will need to be copied from their primary folder to the Dropbox folder. The Suite provides a means to automate copying or zipping files to (or from) the Dropbox folder. Automating with 128 bit encryption can provide greater security in these times when reports of hacking are all too common.
The "You Can Author" Editor offers many options not available during recording. After recording in Windows Explorer the recording can be modified in the Editor. A file management task, such as a zip file addition, is modified by completing the task form. Advanced users may prefer the Suite Editor to Windows Explorer recording as a faster approach.
Some of the alternatives for repetitive zip file automation, such as creating bat files and VBScript coding, are too complicated requiring training for most Windows users. Many Windows Explorer users will find the Recorder and Editor easier since knowledge of the scripting language is not required.
The Suite has several applications to improve productivity in Windows Explorer. There are toolbar icons to bookmark the current open folder and an icon to reopen the folder later. Optionally, the open folder and a folder in the navigation pane can be bookmarked simultaneously. Later, reopening the folder and scrolling the navigation folder in view make the copy from the open folder to the visible navigation folder faster. The toolbar includes a folder comparison icon which opens dual folders, actually, side by side Explorer windows with the folders to be compared reopened. Another Suite application is a document, application and script launcher most useful to power users with many documents, applications or recorded jobs.
"You Can Automate Repetitive File Management Suite" is available as freeware for moderate users. It can be downloaded from “youcanauthor.com” web site. For more information, there are short videos at www.youcanauthor.com . See a zip file example.
November 2, 2011